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CALL FOR CONFERENCE HOSTS

Founded in 1981, the Southeastern Writing Center Association is a regional and national leader in promoting writing center studies. The annual conference draws up to 300 writing center professionals and peer tutors, and shows off the region’s commitment to advancing literacy and furthering the theoretical, practical, and political concerns of writing center professionals from both academic and non-academic communities.

The SWCA board is pleased to announce a call for future conference hosts (2025 and beyond). The conference is typically, though not always, hosted on a college or university campus during the third week in February. We are always interested in having a conferences that engages a wide range of writing center stakeholders, including administrators, undergraduate peer tutors, graduate/professional tutors, and writing teachers.

Conference Hosting FAQs

Institutions interested in hosting the SWCA conference should prepare a proposal that includes the following information:

  • Draft of the conference CFP (including location, dates, and proposed keynote and/or plenary speakers)
  • A written rationale theorizing the conference theme
  • Committee information
  • Proposed location, hotel options, and space justification 
  • Budget
  • Proposals should be submitted to the SWCA Board by October 31, 2020.

Sample Proposal: SWCA 2020 Conference Host Proposal 10.10.18

  • October 31: Conference host proposals due to the SWCA Board
  • December 31: Deadline for SWCA board response
  • January: SWCA provides feedback to planning committee
  • February: Planning committee attends 2020 SWCA board meeting
  • May: SWCA executive board visits conference site to help the local committee with negotiations and planning 
  • September: CFP for future conferences is published and circulated.
  • October: Proposals Due for future conferences.
  • November: Acceptances Sent and Scholarship Deadlines
  • February: Conference

Hosting requires support from your institution in terms of time and labor, though not financially. An ideal site is relatively easy to travel to by car and plane and has a campus or conference center with enough space to host 8-12 concurrent sessions. There is no need for a campus to be closed.

The institution pays nothing--all costs are covered by SWCA through registration and membership fees. The conference chair also receives free conference registration.

Registration is generally handled by the conference host, though payments go through SWCA’s existing membership system. As such, the host works closely with the SWCA’s treasurer to confirm registration is going smoothly.

SWCA provides full financial support to conference hosts and works closely with the conference chair to ensure the event’s success. The executive board will be there to support every decision and help with planning to provide support to best represent the institution and the organization. The board also assists with contracts and negotiations.


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